What are PST and PDF files?
The PST files are Outlook data files that are stored in Outlook personal folder. The storage limit for a single user's PST file is up to 2 GB.The PDF (Portable Document Format). These are the files that can be easily accessible by web browsers, PDF readers, and even word processing apps. They are easy to carry and can be accessed easily. Whereas the PST files have severe compatibility issues.
Why conversion of PST to PDF is required?
Before discussing the methods to convert PST file to PDF file. First, we discuss why it is essential.
They are bound to outlook- You cannot work without Microsoft Outlook. Another obligation is that mobile devices that attach to exchange mailboxes using ActiveSync cannot open PST files. On the other hand, you can access a pdf file by any PDF reader or just by your browser.
PST files are more likely to get corrupt- Due to size limitation, PST files are more likely to corrupt. The original size of a PST file format had a 2GB size limit but if your file size exceeds more than 2GB it will get corrupted. Another reason for its corruption is multiple sharing, the PST files get corrupted if accessed by two or more users.
Data breach issues- Chances of the data breach from PST files are much higher. It is recommended that one should not store its confidential data on the outlook for a longer time as they are much likely to be hacked.
PST complicates the e-discovery- The data of PST is not analyzed if you use exchange e-discovery tools. You have to use third-party e-discovery tools that can analyze and access the PST files.
Device-specific- In today’s scenario, most people access the mail from multiple platforms like phone, PC, tablet, etc. But PST files are platform restricted but in outlook, the data stored in PST files will only be accessible using the copy of that outlook. It is nearly impossible to fetch the data from any other device that access the corresponding mailbox.
How to convert PST to PDF?
Microsoft print to pdf- It is one of the simplest ways to export PST to PDF.
- Open the outlook and select the desired PST file.
- Open the file tab and select a print option
- Select your printer and from the drop-down option click on Microsoft Print to PDF
- Choose the print option
- Select the saving tab, and choose the saving location with a filename
- Click on the Save button. You can find your PDF file in the desired location
The drawback of this process is that feature is available in Outlook 2016 or higher version.
Adobe Acrobat Pro DC- You can convert PST file to PDF file with the help of Adobe Acrobat.
- Open the Microsoft Outlook and select the Adobe PDF option in the header tab
- Choose the emails that you want to convert
- In the Adobe PDF tab click on the Create New PDF option
- A saving tab will open, now select the desired location and filename
The only drawback is that it’s a costly software hence it is not cost-effective for a single user.
Professional method-
Looking for a cost-effective, easy, and fast way to convert your PST to PDF? We have a tool that is specially designed for this purpose.
Check out our PST CONVERTER TO PDF. Just download this tool add your PST file, and it’s done!. Sounds good right?
The benefits of this tool are-
Quick- This tool process the PST to PDF in less than a minute thus saves your precious time.
Cost-effective- It is best for single, multiple, and for enterprise purposes. You can select free or paid plans.
Saves all the data- It saves your data with high precision hence ensuring no data loss.
Conclusion-
In this article, we have discussed both manual and automated method. If you are a professional and wants to convert bulk PSTs files into PDF then we highly recommend that you should go with the automated method.